Terms and Conditions

2024 GRF Summit on 3rd Party Risk and Security

SCOPE

Sponsor participation does not convey GRF's approval, endorsement, certification, acceptance or referral of any

product or service of the Sponsor.

PAYMENT

The following payment conditions apply:

Full payment for all sponsorships is due net 30

Any sponsorship secured after October 13, 2024 must be paid within one (1) week of invoice.

The GRF Finance department will provide the sponsorship point of contact with an invoice

GRF reserves the right to release the sponsorship if payment is not made by due dates listed here; this includes

but is not limited to:

·         Sponsor will not be able to attend the Summit

·         Sponsor information may not be included on promotional materials and/or final agenda

·         Sponsor will not receive opt-in attendee lists

Checks may be sent to the below address: Electronic Payment to:

Global Resilience Federation

10332 Main St, Suite 344

Fairfax, VA 22030, USA

Chase Bank, New York, NY

Account #: 212756917

ABA# 021000021

SWIFT CODE: CHASU33

TIN: 8104034628

CANCELLATIONS

Cancellation must be sent via email to partnership@grf.org. There will be no refunds issued for cancellations.

REGISTRATION AND SPONSOR REPRESENTATIVE PASSES

Sponsors receive only the amount of Summit passes allotted to their sponsorship level. Additional passes may be

purchased subject to GRF approval.

CONFIDENTIAL INFORMATION

GRF and Sponsor, on behalf of themselves and their respective agents and employees, agree not to use or disclose at

any time any confidential information of the other, except as may be authorized in writing by the other.

LIABILITY AND INDEMNITY

Sponsor agrees to assume sole responsibility and liability for all damages and injuries arising out of, resulting from, or

in any manner connected with its exhibit (including installation and dismantling) that may be suffered by (a) Sponsor

and its employees and representatives (b) other Sponsors and their employees or representatives, (c) Summit

participants, guests or visitors, (d) the hotel and the owners, employees and representatives thereof and (e) any other

persons lawfully on or about the Summit premises. Sponsor agrees to indemnify and hold harmless GRF, its members,

directors, officers, employees, agents, affiliates, successors and assigns, from and against any and all liabilities,

obligations, losses, damages, penalties, actions, judgments, suits, costs, expenses, including reasonable attorneys'

fees, or disbursements of any kind or nature whatsoever, which may be imposed on, incurred by or asserted against

GRF in any way relating to or arising out of this Agreement and/or Sponsor's use of exhibit booths at the Summit. The

Sponsor further agrees to obtain, maintain and pay for general insurance coverage in amounts sufficient to insure

against liability assumed.

INSTALLATION AND REMOVAL

No installation work will be permitted at the Summit without consent of the GRF. All exhibit space shall be operational

throughout the entirety of the Summit. Thereafter, packing and removal shall be done as quickly as possible. Sponsors

shall not deface or harm the property in which the exhibits are housed. Nothing shall be tacked, nailed or screwed to

walls, floors, columns or other parts of the hotel without the permission of GRF and the hotel.

STORAGE, HANDLING AND ON-SITE FEES

Storage and handling arrangements should be made through designated facilities at the appropriate hotel. Additional

onsite charges may include but are not limited to shipping/handling fees, electrical fees and other rental fees.

USE AND CARE OF EXHIBIT SPACE

No part of an exhibit shall obstruct the view of adjacent exhibit space. Exhibits shall not be unduly noisy, glaring or

otherwise objectionable. Audio-visual and other sound effects will be permitted only where and when they do not

interfere with activities in adjacent booths. The Sponsor shall maintain its exhibit in good order at its own expense.

SUBLETTING SPACE

Sponsors may not sublet or assign any part of their exhibit space, nor advertise or display goods or services other than

their own, except with the express written approval of the GRF. Please contact partnership@grf.org if you have a

circumstance where you feel a shared Sponsorship is appropriate.

SOCIAL FUNCTIONS

All Sponsor events must be approved in advance. Sponsors are welcome to partner with GRF on specific defined

events (see the Sponsorship Opportunities link for Non-Exhibit options) and/or request events outside of the official

Summit functions (such as immediately prior to or after the Summit, etc.). Please contact partnership@grf.org to

request approval. If there is any unapproved sponsor event held before, during, or after any part of the Summit, the

sponsor will be invoiced for the appropriate sponsorship level posted on the prospectus.

SECURITY

Sponsors shall exercise reasonable care for the protection of their materials and display in the designated hotel

sponsor hall and/or concourse. GRF officers, directors, members and staff are not responsible for the safety of the

property or the sponsor, his agents or employees, or harm or damage to such persons resulting from theft, fire, accident

or any other cause. Sponsor is required to provide all insurance and/or policy riders necessary to cover all exhibits.

CANCELLATION OR RELOCATION OF SUMMIT

If GRF fails to hold its Summit as herein provided, or fails to furnish Sponsor space as stated herein, including

circumstances of Force Majeure, it shall refund to Sponsor any charges paid hereunder. Such refund shall be accepted

by Sponsor in full settlement of any loss or damage suffered or claimed by Sponsor.

GRF is a nonprofit organization, tax exempt under Section 501(c)(6) of the United States Internal Revenue Code. GRF

reserves the right to approve, at its sole discretion, applications for participation in GRF events and functions that help

to carry out GRF's mission including, but not limited to, participation as an exhibitor, sponsor, or speaker.

CODE OF CONDUCT

GRF is dedicated to providing a harassment-free event experience for everyone, regardless of gender, gender identity

and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack

thereof), or technology choices. This policy is in effect for all GRF events. We do not tolerate harassment in any form.

Event participants violating this policy may be expelled without a refund from the event, and future events, at the

discretion of GRF. Any violation of this policy should be brought to the attention of a GRF staff member immediately.

A sponsor may not use or reference a competitor's product in a demonstration or any type of comparisons. No sponsor

shall display any product that GRF, in its sole discretion, deems to infringe on another sponsor's U.S. intellectual

property rights (including patent, trademark, trade dress or copyright).

VIOLATIONS

The sponsor shall be bound by the rules and regulations set forth herein, and by such additional rules and regulations

which may be established by GRF, the hotel, or Professional Development Group, II (third party planner for GRF). GRF

shall have the power to adopt and enforce all rules and regulations, and their decision on these matters will be final. All

matters and questions not covered by the regulations shall be subject to the final judgment and decision of GRF. Any

violation by the Sponsor of any of the terms and conditions herein shall subject Sponsor to sanctions, including but not

limited to the cancellation of The Agreement and to forfeiture of any monies paid on account thereof. Upon due notice

of such cancellation, GRF shall have the right to remove all persons and properties of the Sponsor and hold the

Sponsor accountable for all risks and expenses incurred in such removal. In no event shall there be any obligation on

the part of GRF to return any funds paid by the Sponsor. For questions regarding your participation, please email

partnership@grf.org.